Project & Portfolio Management

Alignment

In today's world, business-as-usual is managed by many ERP and CRM vendors who control and report day-to-day activities.

In modern businesses, the need for a more flexible approach to strategy and agility is greater than ever.

Businesses look to project management in various forms to execute thousands of tasks outside of business-as-usual activities.

But project management can be difficult for many reasons:

• Lack of qualified project managers
• Many part-time project managers are thrown into the role without training and experience.
• Unclear standards and guidelines for managing projects.
• Project management tools can be daunting and take years to learn and even longer to master.
• Where there are tools, projects are often managed in silos, and there is little visibility across the portfolio.
• Getting a consolidated or a Birds Eye view is almost impossible.
• Time is wasted on consolidating project data manually.
• Agility is lost.
• The result is that many projects fail.
• Projects may excel in solitary silos.
• Money is wasted on projects that yield no ROI.

Automation

Smartsheet is at the forefront of the collaborative project and portfolio management market, enabling enterprises to execute project and portfolio management at scale.

It is regarded as a leader by Forrester.

Smartsheet received the distinction of being a Customers’ Choice in the 2023 Gartner Peer Insights ‘Voice of the Customer’ in the Collaborative Work Management market. Smartsheet received the highest rating (4.6 out of 5) and the highest percentage of customers willing to recommend the platform (98%). Smartsheet has high user adoption.

Smartsheet is at the forefront of the market.

In addition to its enterprise PPM capabilities, Smartsheet is known to provide solutions for approximately 2000 use cases. This means that it is highly agile, and users turn to Smartsheet to solve many pain points with zero code automation.

In 10 features we love about the Smartsheet platform:

• Standardized data / Single Version of the Truth
• Automated Workflows
• Reports
• Dashboards
• Enterprise-level Security
• Audit trails (on every cell)
• Deployed on Web & Mobile
• Real-time Team Collaboration
• Digital Approvals
• High User adoption

Analysis

Smartsheet provides world-class enterprise reporting with charts and dashboards in real-time across the entire project portfolio and down to the detailed project level too. This provides executives with the status across the entire portfolio. This is a small sample of available metrics:

1. $ Project/Portfolio Budget
2. $ Project/Portfolio Actual Spent
3. $ Variance to Budget
4. % Variance to Budget
5. # Risks per category
6. # Projects at risk
7. % Projects on time, scope, and budget
8. # Projects tracking late
9. # Change requests
10. $ Change Requests
11. % Risks with adequate mitigations
12. % Project health score
13. # Projects
14. # Milestones achieved on time
15. % Milestones on track
16. # Resources assigned
17. # Constrained Resources
18. # Over-allocated Resources
19. # Unassigned Tasks
20. $ External Costs

KPI possesses the essential tools, processes, and expertise to support the implementation of your strategy.

Alignment

In the business world, effective strategies are plentiful. However, the primary challenge for most companies lies in executing these strategies. Successful execution demands a clear understanding of tasks, effective process management, and continuous tracking of progress with corrective measures to manage risks and deviations from the plan. It is crucial to organise the strategy in a manner that is clear, understandable to people, and technically sound. This ensures that if individuals deliver on the action plans, there is a high probability of enhancing business performance. Successful delivery relies on securing buy-in and ownership from individuals at the outset. Executing a strategy is a time-consuming process, demanding commitment from leaders to articulate and see it through to fruition. In addition to inspirational leadership, communication, and change management, measuring the right metrics at the appropriate level is critical for maintaining alignment and progressing towards strategic outcomes. Without this alignment, invested efforts may yield little progress.

Analysis

Our approach commences by comprehending your strategic goals, organising them into programmes and initiatives, and establishing a system to cascade these goals and action plans throughout the business. This process generates data that needs to be accessible to decision-makers at all levels. Our core competency lies in measuring what matters, utilising KPIs or OKRs, often combining both. Our role is to provide this data for reporting and analysis throughout the journey, enabling leaders to understand their current position and what actions are required.

Automation

Smartsheet is an indispensable component for the successful implementation of a strategic transformation programme. Whether it's managing project tasks or entire portfolios, Smartsheet empowers everyone to automate workflows and reminders, present dashboards and data in multiple views, scale business processes, and enhance collaboration through no-code, business-driven apps.

Smartsheet is a software as a service (SaaS) offering for collaboration and work management. It is used to assign tasks, track project progress, manage calendars, share documents, and manage other work, using a tabular user interface.